Administrative Assistant

The Administrative Assistant provides broad administrative support to either a specific department or multiple
departments within the organization. This role includes assisting with day-to-day tasks such as scheduling meetings,
preparing reports, and managing presentations. The Administrative Assistant is responsible for organizing events,
maintaining records, and supporting general office functions.
Key Responsibilities
 Perform general administrative tasks, including filing, data entry, and document management.
 Assist in managing calendars, scheduling meetings, and coordinating travel arrangements (if applicable).
Prepare and edit reports, presentations, and correspondence as needed.
Answer phone calls, manage email correspondence, and direct inquiries to the appropriate department or
personnel.
Assist in planning and organizing company meetings, departmental events, or special projects.
Coordinate logistics for meetings, including preparing agendas, arranging materials, and setting up
conference rooms.
 Maintain and update records, databases, and filing systems to ensure accuracy and accessibility.
 Manage sensitive and confidential information with discretion.
 Support the preparation of reports, charts, and presentations using Microsoft Office (Word, Excel,
PowerPoint).
 Ensure that all documents are prepared accurately and in a timely manner.
 Monitor and maintain office supplies inventory, placing orders when necessary.
 Support the day-to-day operations of the department(s), ensuring efficient workflow and office
organization.
? Performs all other duties as assigned.
Qualifications
Required:
 Education: Bachelor's
 Experience: 2 to 4 years of experience in an administrative or support role.

Competencies/Skills
 Excellent ability to manage time, prioritize tasks, and handle multiple projects simultaneously.
 Strong verbal and written communication skills, with the ability to interact professionally with colleagues at
all levels.
 High level of accuracy and attention to detail when managing records, preparing reports, and handling
correspondence.
 Ability to handle basic issues independently and offer solutions to common administrative challenges.
 Ability to handle confidential and sensitive information with the utmost care.
 Ability to work effectively both independently and as part of a team, supporting the overall success of the
department.
 Ability to handle sensitive and confidential information with the utmost care and professionalism.